In today’s digital age, a cohesive team headshot can be a valuable asset for any business. It personalizes your company’s online presence, fosters trust with clients, and showcases your team’s professionalism. But coordinating team headshots can seem like a logistical nightmare.
Fear not! This guide will walk you through every step of the process, from planning and budgeting to scheduling and execution.
Planning and Preparation:
- Define Your Goals: What message do you want your team headshots to convey? Consider the overall aesthetic and desired level of formality.
- Set a Budget: Professional photographers offer various options. Determine how much you’re willing to invest and factor in potential add-ons like hair and makeup services, retouching, and instant delivery.
- Choose a Location: On-site headshots offer convenience, allowing team members to schedule a small amount of time away from their workday.
Pro Tip: Having an event or conference in Sacramento the near future? Consider adding on Stacey Doyle Photography’s Headshot Station.
Having a large portion of your team members under one roof is a great way to get updated headshots for all.
Offering instant viewing and delivery will offer an elevated experience for all your valued member!
Scheduling and Communication:
- Pick a Date and Time: Consider your team’s availability and potential conflicts. Aim for a weekday during off-peak hours to minimize disruptions.
- Communicate Clearly: Inform your team well in advance about the headshot session, including sharing attire guidelines, scheduling details, and what to expect. PDFS are a great way to share this resource with many! And be sure to share that pdf with your photographer, it always helps to make sure everything is allied properly so your headshot days off without any hiccups.
- Collect Information: Gather headshot preferences (individual or group shots) and any accessibility needs to ensure a smooth experience for everyone.
The Headshot Session:
- Prepare the Space: If holding the session on-site, designate a well-lit area with enough space for the photographer to set-up their backdrops and lighting gear. Ideally you’ll want to have an area that is at least 4–6 feet wide and 20 feet deep, without a conference table or other obstructions in the way.
- Work with the Photographer: Discuss your vision with the photographer beforehand and provide any necessary reference materials, photo guidelines, and file delivery requirements.
- Maintain a Positive Atmosphere: Keep the mood light and upbeat. Play some music and offer breaks to keep your team relaxed and engaged.
Also, ensure there is enough water and other healthy refreshments for your team! We want everyone hydrated and happy!
Post-Production and Distribution:
- Review and Approve Images: Establish a clear approval process for the final headshots – or hire Stacey Doyle Photography and we will take care of all that admin work for you! Call or email us today to ask for more details!
- Optimize for Online Use: Resize and format your headshots according to different platforms’ specifications. Most photographers will offer to add this service on to any contract.
- Showcase Your Team: Use the headshots on your website, social media profiles, and marketing materials to put a face to your company.
Pro Tip: Think about telling a story about each team member and adding their headshot to the post. This will help humanize your team members, and in the end, what we all want is to work with others we can connect with and trust.
By following these steps and fostering open communication with your team, you can ensure a successful team headshot session that portrays your company in a professional and positive light.
